Privacy Policy

Names, contact details (home address, email, phone), date of birth, nationality, residence, birthplace, passport number, height, weight, distinguishing marks, gender, physical, maritime status, training qualifications, licenses, emergency contact.

Public task: We process personal data as is necessary to perform legal responsibilities or obligations pursuant to International Convention on Standards of Training, Certification and Watchkeeping for Seafarers (“STCW”), 1978, as amended, and related International Maritime Organization (“IMO”) resolutions prior to issuing seafarers’ certificates and documents. The personal data is also used to safeguard against fraud and other unlawful practices involving seafarers’ certificates and endorsements.

Names, contact details (home address, business address, employer, office and home phone numbers, work email) and identification details (date of birth, passport or Identity card number and job title).

Public task: We process personal data to perform legal responsibilities and obligations to establish compliance with the conditions fixed by Liberia Maritime Law for the grant of nationality to ships, for the registration of ships and for the right to fly the Liberian flag, pursuant to the United Nations Convention on the Law of the Sea, 1982 (“UNCLOS”). We also process personal data for the registration and enforcement of mortgages in the Liberian public register in accordance with Liberian Maritime Law and the International Convention on Maritime Liens and Mortgages, 1993.

Names, contact details (email, phone, home address), passport number, date of birth, nationality, license(s), and banking information.

Public task: We employ inspectors and auditors on a contractual basis to verify compliance of Liberian flagged ships with applicable international conventions and flag State requirements.
The processing is necessary to enter into or perform a contract to which the inspector/auditor is a party, and their Personal data is processed to verify qualifications (based on legitimate interest in delivering quality and secure services when performing our public tasks), generate flag state inspector and/or auditor identification cards for vessel boarding and port entry and to coordinate vessel inspections with owners, operators, local vessel agents and Port State Control. Banking information is processed for inspector and auditor payments.
We also process personal data of flag inspectors and auditors for purposes of ISM, ISPS, and MLC 2006 training and courses in keeping with The International Safety Management (ISM) Code, International Ship and Port Facility Security (ISPS) Code, and the Maritime Labor Convention.
We may share names and contact information of local vessel agent(s) and/or DPA(s) with contracted inspectors and auditors for scheduled inspections to facilitate communication in case of delay or otherwise. This processing is done in the legitimate interest of fulfilling our public task.

Designated Person Ashore (DPA) names and contact phone details, phone number(s), work email, and office address.

Company Security Officer (CSO) names and contact details (work phone, cell phone, office fax, work email, telex numbers and after hours contact number).

Other vessel management representatives names and contact details (work phone, cell phone, office fax, work email, telex numbers and after hours contact number).

Public task: We process and maintain DPA records of vessels registered in the Liberian Ship Registry, which is necessary to perform legal responsibilities and obligations that fall within the scope of the ISM Code. This information enables direct and immediate contact at all times with the flag State. DPA information is collected through Form RLM-297. DPA data is also used to schedule flag State inspections, surveys, and verification to ensure compliance with international conventions and Liberia Maritime Law and Regulations.
Public task: We process personal data to comply with legal responsibilities and obligations to adhere to maritime security measures in accordance with SOLAS Chapter XI-2 and the ISPS Code. Every ship to which the ISPS Code applies must, amongst other things, have a CSO. LISCR processes the personal data of CSOs detailed in the Declaration of Company Security Officer for each vessel.
We process personal data when vetting ISPS Code-mandated Ship Security Plans of Liberian flagged vessels for approval. We also process personal data to verify summaries submitted as documentary evidence of ISPS-mandated security exercises performed on Liberian flagged vessels at least once each calendar year, with no more than 18 months between exercises. The summary provides a list of all parties involved including the designated CSO and the names, ranks and dates of birth of any seafarers participating in the exercises.
Public task: We process personal data to comply with legal responsibilities and obligations to adhere to maritime regulations in accordance with the ISM Code, the ISPS Code and MLC.

Names, home address, date of birth, place of birth, seafarer certificates and qualifications, experience, credit card information through payment confirmations and autopsy reports.
Names, home address, country of residence, citizenship, seafarer’s identification number.

Public task: We process personal data as our legal responsibilities and obligation to conduct investigation into marine casualties involving Liberian flagged vessels in accordance with the IMO Code of the International Standards and Recommended Practices for a Safety Investigation into a Marine Casualty or Marine Incident (“Casualty Investigation Code”), adopted through Resolution MSC 255(84), and mandated by the SOLAS Convention.
Public task: We process personal data to issue Certificates of Compliance or Tax Letters pursuant to the 1970 Double Taxation Avoidance Agreement (DTAA) between the Republic of Liberia and Federal Republic of Germany.

Public task: We process personal data of third-party service providers including, but not limited to, Lifeboat Service Providers, Hazardous Material Service Providers, and Private Security Service Provider’s, as our legal responsibilities and obligation, in the course of vetting and approval process of service providers pursuant to Maritime laws and regulations.

Names, home address, date of birth, birthplace, citizenship, nationality, passport information, Identity card, driver’s license number and related information.
Names, home address, date of birth, birthplace of birth; country of citizenship; nationality; passport number and related information;
Identity card and driver’s license number and related information
Names, home address, date of birth, birthplace, citizenship, nationality, passport information, Identity card, driver’s license number and related information.

Public task: We process personal data as our legal responsibilities and obligation in accordance with Tax Information Exchange Agreements (TIEAs) concluded between Liberia and other jurisdictions and in compliance with The OECD’s Convention on Mutual Administrative Assistance in Tax Matters and is bound by the Convention’s requirements ratified by Liberia.
Public task: We process personal data of Special Agents as our legal responsibilities and obligation in order for individuals, empowered by the Liberian Maritime Authority, to act as Special Agents to effectively acknowledge the identity of persons signing documents submitted for filing, legalize the authenticity of the signature on documents, and affix apostilles to public documents issued by the Registry in accordance with applicable international conventions.
Public task: We process personal data as part of our legal responsibilities and obligation to register Liberian non-resident legal entities as well as non-Liberian entities as Liberian Foreign Maritime Entities (“FMEs”) under the Liberian Business Corporation Act.

Names, email, phone number, title, employment

Legitimate interest: We process personal data to personalize and improve customer experience when providing marketing materials and provide awareness of products and services which facilitate regulatory compliance.
We process your personal data based on legitimate interest in running our daily business and performing public tasks which facilitate regulatory compliance and are also legal obligations to improve safety, security, and the protection of the marine environment.
We may occasionally need to contact you by email or phone for administrative or operational reasons. For example, to update you on the status of your company, vessel, invoices, payment confirmation, product delivery, or provide notice of legislative and regulatory updates, operational and security changes, and related developments. These communications are not made for marketing purposes.

Names, home address, date of birth; bank account and related payment information.

Legitimate interest: We process your personal data to fulfill our legal obligation, to fulfil a contract, for administrative purposes, to protect our business interests and fulfill your purchase and service orders. The business purposes for which we will use your information include, but are not limited to, accounting, billing and audit, credit or other payment verification, fraud screening, and legal purposes. This includes collection and processing of registration fees, taxes and other fees related to the Liberian Ship and Corporate Registry. We only handle personal data that is necessary to process payments submitted to us by our clients, or outgoing payments.